I Took 7 Weeks Off Work After Hiring 3 New Teammates, Here’s Why It Worked Out
After hiring three new teammates I took an extended period off of work on sabbatical. This time ended up being really positive for my team, here's why and how I set everyone up for support while I was out.
I took 7 weeks off work after hiring 3 new teammates, here’s why it worked out
In July and August of this year, I had the incredible experience of taking seven weeks off of work — fully paid. I benefited from our generous sabbatical policy (more on that below) to take a break from work.
It had been a particularly busy year, and I had two new teammates join in February and then a third in April who all reported to me— so the timing was tight here to get everyone onboarded and operational before I went on sabbatical. I was pretty nervous about taking such an extended period off of work after just having brought on three new teammates. But, in the end, my being away ended up empowering my teammates to level up their ownership and highlighting processes I didn’t need to be involved in.
Taking time away from work can be daunting, but in my experience, it can also be immensely worthwhile. It provided an opportunity for growth for both my team and me.
Here’s more about sabbaticals at Buffer, how I set things up while I was out, and why it ended up working out so well.
Our sabbatical policy
Since 2019, Buffer has offered sabbaticals to all teammates who have been on the team for five or more years. Teammates are invited to take a fully paid sabbatical and spend it however they’d like — working on a side project, traveling, helping a non-profit, spending time with family, achieving a life goal, or something else entirely.
We offer six weeks of sabbatical for every five years at Buffer, plus every additional year without taking a sabbatical adds another week (maxing out at 12 weeks).
February marked six years at Buffer for me, so I was eligible for a seven-week sabbatical. I’m one of 22 people who have taken sabbaticals from their time at Buffer since the practice was first put into place in 2019.
How I set up the team for support while I was out
I run the communications and content team, comprised of two content writers (you’ve seen Tami and Umber on the blog) and one social media manager (you’ve seen Mitra everywhere but might remember Instagram and TikTok videos in particular). Then we work with several agencies as well.
Everyone’s sabbatical planning was slightly different, but for me, I focused on my three teammates first. Here’s how they were supported:
1:1s with another manager
I do weekly 1:1s with each person, and in my absence, they did bi-weekly 1:1s with another marketing manager to continue getting that support.
Connecting with my manager
In some companies, “skip level 1:1s” are popular as a way for teammates to connect with their manager’s manager. My manager is our CEO, Joel, and while I was away, he did a group call with the team to check in and see how they were doing. This isn’t quite a skip level but a similar idea.
Our original process for blog content was that everything was being run by me for editing. We had peer reviews instituted instead for all blog posts in my absence. Social posts are not all reviewed, but there are several options for peer reviews on social posts around the company when needed.
New mastermind pairings were kicked off around this time, and each teammate was paired with a mastermind partner. These are fun pairings meant to connect two teammates who don’t often work together to chat about challenges and lend a different perspective. They evolve a lot as the relationship deepens. Here’s more on how we run masterminds at Buffer.
Passing off points of contact
In each of my agency relationships, there was usually one other person who was already familiar with how we collaborated. So that person stepped up to become the primary point of contact, or else I assigned several people to be points of contact so our partners at the agency would have options.
Documentation for everyone
Last but not least, we have a really great internal handbook and marketing wiki on our team. Over the past year, I’ve been building systems so that we regularly document processes and best practices in Notion and sometimes include a Loom video.
Before leaving on sabbatical, I regularly asked teammates questions like:
- What don’t you know enough about?
- What are you worried would go wrong?
- Is there any process you’re unsure of?
- Are you confident you can access all of the information you need?
Then I recorded videos or wrote up documentation for anything that came up.
I had already written down all the other documentation around using specific tools, but I checked that over multiple times to ensure it included everything I thought relevant.
After many months of setting everything up for success, I felt complete confidence in my team. So I set my out-of-office reply and logged out of all of my communications tools for seven weeks to be completely disconnected from work. I also made the decision to delete my emails while I was away, since I knew it would be very daunting to catch up on that much email, and since the public pres inbox was being monitored.
The positive benefits of being away for 7 weeks
I was expecting things to go well because I felt everyone had prepared, and I knew there was a solid support system in place, but I was surprised at just how well things went without me there. (Maybe I should go on sabbatical every year? 😆)
I saw a lot of positive benefits.
My team grew a ton during this period
There’s nothing like removing the quick gut check with someone to level up your decision-making skills. I heard across the board that making decisions without my input helped build confidence. I believe this was especially beneficial because, as a new teammate, the practice of running things by me was initially built into the onboarding. Once the habit is created, it can be challenging to break. This led to each person taking on more ownership over their area and projects.
We questioned our processes
When I returned, one of the questions I asked in our first 1:1 with each person was what processes we might want to reconsider. In the end, things I had been owning that I passed to others temporarily ended up sometimes staying with that person because the new process made more sense. For example, in one case, it was a new primary contact for an agency we collaborate with, and another instance was that peer reviews ended up being both fun and helpful, so we kept those.
We also realized there hadn’t been a lot of collaboration built into the content calendar before I left. I had been planning everything while my teammates were still onboarding. Now that everyone was onboarded, we started an editorial review where the content calendar planning is much more collaborative.
It surfaced unclear areas
Being away also surfaced areas that were unclear and that weren’t documented. They all ended up being tiny things (like choosing the right cover image for blog posts), but still, it meant there was room for improvement in communication and documentation around those things.
Ultimately, decisions were made without me leading to teammates being more empowered within their roles and areas, and our team processes were improved and felt much more robust. I couldn’t be happier with all of this!
Where could things have gone better?
I wondered, “could things have gone better?” and I think there’s always room for improvement. But the biggest thing was ensuring my team had enough connections across the company. They are connected to each other and others on our Marketing team, but for new teammates at a remote company, it can be challenging to feel connected. Without a manager there to help make connections, that can be even more difficult. So if I could change one thing, it would be ensuring that there were even more points of connection between my teammates and other leaders at Buffer.
Over to you
Have you taken time off work as a new manager? How did it go? Or do you have any questions about our sabbatical policy at Buffer? Send us a tweet; we’d love to continue the conversation!